The Preservation Exemplar at King’s (PEKin) project will investigate, scope and implement a solution for the management of electronic business records and research materials in an HE institution. It demonstrate the added value of bringing together the archival and data curation approaches to implement a coordinated and strategic solution to manage digital assets. It will seek to embed preservation practices within the institution through a multi-layered strategy: working with central services to ensure the college operates a consistent preservation strategy and service; and working with academic units and professional services to ensure local data producers and systems managers are provided with targeted advice, guidance and tools to support decision-making

Broadly, the project will take the following approach:

  • Survey data holdings across the College and evaluate current practices, policies and procedures relating to data creation, retention, appraisal, disposal and preservation both centrally and locally;
  • Develop a shared understanding of information management needs that recognises the requirements of disparate types of record and object types;
  • Embed best practice for information management within departments at all stages of the digital lifecycle, by developing and extending existing policies, procedures and practices with new comprehensive management guidelines to ensure a clear understanding of requirements and responsibilities at all levels of engagement;
  • Provide King’s College London with a technical environment to manage and curate business and research data by developing an OAIS-compliant preservation archive.